A Guide To E-mail Recovery

Often you receive e-mails that are spam. These are directly sent to the “junk” folder (Trash) and deleted. However, there might be spam whose information you might like to store. For instance, you might need to retain the business mandates in the form of emails, for a significant period. At times, it is important for you to keep the copies of notes from friends and family. It can be stored in the records for inclusion later. Now, if your data is lost due to a crash or any other break down, it can be disastrous in terms of information, legal fees and competitive advantage. Deleted email recovery is not an easy task.

In most cases, the mail gets stored on your PC. However, in case of a corporate server, it automatically maintains the copies of the transmitted messages. Most of the ISPs transmit received mail messages to your PC’s local inbox using POP (Post Office Protocol) servers. After delivery, the message is erased from the server. There is an option “leave mail on server”; however, ultimately the disk quota will be exceeded. This will stop you from receiving further mails. So after the delivery of the mail copies are not maintained. Software defect or disk failure might leave the email corrupted and in some cases, it is destroyed.

Usually, a mail client maintains the messages using multiple folders. These folders are either user created, or these may be created by software automatically such as “inbox” and “trash”. Some of the messages are stored in individual files, whereas other software packages maker use of the “mailbox” format files such as UNIX. These are essentially flat ASCII files arranged in sequence and separated by the header data. Index files or other scheme files store the location of the files and are used to access the files. In case the index file is destroyed or corrupted, the client will have no idea about the location of the file. However, there are certain clients who can rebuild the corrupted index files and assist in mail recovery.

Another case may be a disk failure. There are only a few options for email recovery in this case. Those of you who have keep regular backup can avert this problem by reverting to the most recent copy. If the back up is most recent one, you recover all the mails. If you are a novice with computers, take the disk to a recovery service and see if they can reconstruct the recovered files. However, remember this is not only expensive, but might also be a useless option.

You can also use email recovery software, such Data Recovery Pro, that can recover and rescue corrupt emails from Email clients like Outlook Express, Microsoft Outlook or Exchange Server.

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